Mary Birdwell Track, located at the back of Hoover High's campus
1000 Buccaneer Drive Hoover, AL 35244
Volunteer Info
All Volunteers Must Have a Wristband
All volunteers will receive a wristband when they check in (see details below...)
All Volunteers Must Check In and Check Out
All volunteers must check in and out with our volunteer coordinator, Missy, upon arrival and upon finishing their volunteer time slot. Her cell is 205-602-5909 if needed.
In the early morning, she will be at the entrance gate for volunteers (#15 on the graphic below). In the later morning, she will be at the pavilion, located inside the track (#3 on the graphic below). *We will post on slack if/when she leaves/closes the volunteer entrance gate and moves to the pavilion or elsewhere.
Even if you know where you are volunteering, you must check in with her.
OTM parents who signed up to volunteer but do not show up or serve their time will receive a payment request for their athlete's registration fee.
Volunteer FYIs
What to do if you can’t make it?
If for some reason you are unable to fulfill your volunteer obligation, it is vitally important to the success of our track meet that you let us know ASAP so we can find a replacement for your volunteer area. (Before the 30th, please email. On the 30th or 31st, please post to slack, as email will not be checked). Remember, any OTM parents who signed up to volunteer but do not show up or serve their time will receive a payment request for their athlete's registration fee
I can’t remember what event and/or time I signed up for?
OTM parents who signed up ahead of time can reference the sign up genius to remember where you signed up to volunteer.
I didn’t sign up for a specific event, so where do I go?
Volunteers will be placed in the area of greatest need (by Missy); this may include lining athletes up at field events and making sure they stay in order, retrieving implements (for those non-track people, that just means bringing the javelin, shot put, or discus back to the athlete after they throw), raking sand pits, moving the high jump bar, bringing refreshments to the officials, bringing the timer (the trailer on the turf/track near the start line) field event scoring sheets after the event is finished, etc... There will be officials at each event, so you do not need to be knowledgeable in that area to be helpful!
Can I still help if I didn’t sign up?
Yes! Anyone can help move a hurdle on the track and we will need assistance with that at two main times during the meet - directly following both the 200m Hurdle and the 400m open races. If you are near the track and hear "Hurdle Crew please help on the track" - that means you if you're not volunteering somewhere at the time! :) They're not very heavy, but it's time consuming if we only have a few people moving them... We just need willing and able helpers to assist so that it doesn't take too long.
What do I do if my child is competing and I’m volunteering somewhere else?
If your child is competing and you need to leave your area to watch, use the walkie talkie (there should be a walkie talkie at or near each active event - check with the officials or an OTM coach) to find a replacement volunteer for the time being. Please come back to your volunteer location afterwards as soon as possible.
Will I stay in the same spot the entire time?
Depending on how the meet is running, some volunteer areas may get switched around to fill the areas of greatest needs - thank you for your flexibility!
Our goal is to make this a FUN experience for athletes and run this meet as efficiently as possible! Thank you for helping!!!
See the graphics below to see details for where to enter, compete, put tents, etc...
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OTM Home Base...
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Parking & Gate Info
Around 9am, everyone will use the center gates.
Running Events
8am
Rolling Schedule
Heats may be combined for efficiency
Events will be run youngest to oldest, except where designated
3000m Run - all appropriate youth age divisions
1500m Run - all divisions
400m Hurdles (36") 15/16, 17/18 boys
400m Hurdles (30") 15/16, 17/18 girls
200m Hurdles (30") 13/14
4x100m relay - all divisions
100m - all divisions
400m - all divisions
80m Hurdles (30") - 11/12
100m Hurdles (30") - 13/14 girls
100m Hurdles (33") - 15/16, 17/18 girls
110m Hurdles (39") - 15/16, 17/18 boys
800m- all divisions
200m- all divisions
4x400m Relay- all divisions
1500m Race Walk - all appropriate youth age divisions
3000m Race Walk - all appropriate age divisions
Field Events Schedule
With the exception of pole vault, all events will begin at 9am with the first age division listed, followed by the remaining age groups on a rolling schedule
*except high jump & pole vault: 3 attempts - no finals
8:30 Pole Vault
all female divisions, followed by all male divisions
9:00 Javelin
Turbo Jav: 8u boys, followed by 8u girls, 9/10 boys, 9/10 girls, followed by
Aero Jav: 11/12 boys, followed by 11/12 girls, followed by
Javelin: 13/14 boys, followed by 13/14 girls, etc...open m/w
RUBBER TIP REQUIRED
9:00 *Pit #1 High Jump
15/16 girls, followed by
17/18 girls,
9/10 girls,
11/12 girls,
13/14 girls
9:00 *Pit #2 High Jump
15/16 boys, followed by
17/18 boys,
9/10 boys,
11/12 boys,
13/14 boys
9:00 *Pit #1 Long Jump
11/12 girls, followed by
13/14 girls,
8u boys,
9/10 boys,
8u girls,
9/10 girls,
15/16 girls,
17/18 girls,
Open women,
Followed by Triple Jump: all female divisions
9:00 *Pit #2 Long Jump
11/12 boys, followed by
13/14 boys,
15/16 boys,
17/18 boys,
Open men,
Followed by Triple Jump: all male divisions
9:00 Shot Put
8u girls, followed by
9/10 girls,
11/12 girls,
8u boys,
9/10 boys,
11/12 boys,
13/14 girls,
15/16 girls,
17/18 girls,
Open women,
13/14 boys,
15/16 boys,
17/18 boys,
Open men
9:00 Discus
15/16 girls, followed by
17/18 girls,
Open women,
15/16 boys,
17/18 boys,
Open men,
11/12 boys,
13/14 boys,
11/12 girls
13/14 girls
*Depending on time, some age divisions of long jump may compete in a different pit #. Our goal is to conclude all long jump age divisions prior to starting triple jump.
